RECENTLY UPDATED ON September 16th, 2024 at 07:38 pm
GardaWorld : Procurement Manager
Place Of Work/Travel: Dar es Salaam, Tanzania
Contact And Cooperation
Internally: The Procurement Manager will work hand in hand with Store Supervisor, Procurement units, departmental heads, and all other sub stores
Externally: Suppliers, Company Internal store representatives across the group
Job Summary
The Procurement Manager main duty /task will be to enable business growth while also pursing cost reduction and process streamlining. He /She will spearhead the purchasing process from selecting suppliers to ensuring stock optimization, as well as provide guidance on sourcing and procurement processes. He/she will also oversee the stores’ function.
Key Responsibilities
- Developing procurement strategies that are inventive and cost-effective.
- Be a strong leader, great communicator and negotiator and an analytical mind capable of taking on the toughest challenges.
- He /She will be responsible for leading all countrywide procurement efforts to enable efficiently and effectively spend owners such as business units/HODs, clients to maximize the value they receive from suppliers to meet their objectives.
- To work with each business unit/HOD to lead centralized direct and indirect sourcing and procurement efforts.
- This will include working with the internal stakeholder from initial need identification to final goods or service delivery to meet stakeholder needs.
- Identifying and evolving best practices and transforming the Company from one that is often still locally driven to one that is led by a centre of excellence.
- Sourcing and engaging reliable suppliers and vendors.
- Negotiating with suppliers and vendors to secure advantageous terms.
- Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
- Building and maintaining long-term relationships with vendors and suppliers.
- Approving purchase orders and organizing and confirming delivery of goods and services.
- Advise the management on ways to cut costs and on any discrepancies that may arise for decision making.
- Performing risk assessments on potential contracts and agreements.
- Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
- Preparing procurement reports.
- Coordinate with stores to always ensure that goods delivered matches delivery notes, Invoice, GRN and purchase order to ensure they conform to required standards.
- Ensure zero stock outs for critical items to ensure continuity and availability to all sub stores and branches.
- To manage and maintain proper storage of inventory
- Ensure shipments and inventory transactions are accurate, approved and authorised.
Principal Outputs Of This Role
- Coordination between Procurement Officer(s), Storekeepers across the country.
- Ensure purchase requests have been prepared for all stock replenishments
- To ensure the team is keeping minimum and maximum reorder levels according to proper stock management principles
- Management of the posting received or issued items in the system within the day of the transaction.
- Ensure goods into store meet required standards and a correct quantities and prices
- Ensure all Delivery notes and invoices are handed to accounts department in timely manner
- Ensure transfers and receipts are posted promptly and GRNs handed over to accounts for invoicing.
Authority
- As per the Company’s Structure
Accountability
- The Procurement Manager is accountable to the Head of procurement & fleet, East Africa with dotted line reporting to Head of Finance, Tanzania for the responsibilities stated in this job description.
- These responsibilities will be monitored and managed through regular performance reviews and supported through the monitoring of KPIs as guided by Company HR Policies.
Competencies
- Strong leadership and coordination skills
- Strong negotiation skills to use for large commercial deals
- Excellent interpersonal and teamwork skills
- Analytical mindset, but also creativity to seek, encourage and find non-traditional approaches that have historically “boxed-in” procurement
- Experience with modern sourcing and procurement systems
- Quality control analytical skills
- Inventory software, databases proficiency
- Planning skills
Qualifications & Experience
- Bachelor’s degree in Procurement, Supply chain management, logistics, professional qualification for procurement will be an added advantage
- Minimum of five (5) working years in procurement role, at least two years at senior level
- In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
- Knowledge on stock management practices
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
- Good organizational and time management skills
- Highly organized and detail-oriented
- While not mandatory, it is desirable that candidates who do not have a degree in Procurement or Supply chain management or Operations management possess an industry recognized Supply & chain /Procurement certification such as the CPSM from the Institute for Supply Management or a near equivalent from firms such as Chartered Institute of Purchasing and Supply, International Purchasing and Supply Chain Management Institute and so on